Sample Reports
		Grantees, especially smaller organizations, are sometimes uncertain about what constitutes a proper report. The best course is to contact your funder if you have any questions about their particular requirements. We hope that the two sample reports will help. They are adapted from actual reports received by the Fund -- names have been changed, and some deletions and other edits have been made. At the end of each report are some comments about topics that would have strengthened the report.
		1. Report from The Townville Library, prepared by A. Librarian The library is very grateful to the Fund for a grant of $5,000 for children's programming. The board of the library decided to spend approximately $1,000 on books, $500 on video tapes, and $500 on computer CO-ROMs. The first task was to make a list of Vermont authors for young readers. We felt our library did not offer an adequate selection in this area. These books were ordered through a local bookseller. Other books were ordered based on librarian and patron requests. These requests included Marc Brown's Arthur books, Roger Lea MacBride's Rocky Ridge Years series, Laura Ingalls Wilder's The Laura Years, a six-book set of My Easy Readers, and were ordered through a book distributor. Prior to this grant, the library did not have a children's video collection. We made two sets of video purchases, one in August and another in November. The library now has a strong core collection, including a very popular 18 tape set of the Magic Schoolbus series, 8 National Geographic "Really Wild Animals" tapes, 12 Arthur videos, and 3 of Maurice Sendak's Little Bear series. There had been some discussion in the library of trying to connect to the Internet, but because we are only open eight hours per week, we decided a better use of the grant funds would be to purchase CD-ROMs for our existing computer. Copies of invoices for all purchases are attached. Having the Chasdrew grant made it possible to focus on resources we were lacking in, what areas we could improve, and what goals to set for the future of the library. We completed several purchases we had identified as goals. Once again, thank you for your support. Our library is a more exciting place, and more important, there are many very eager, happy children walking through our door. Comments: This is a good basic report. Questions the Trustees wanted answered were: How many children use the library? How many times are the new materials circulating? What CD-ROMs were purchased, how often are they used, and by whom?
		2. Report from Northeast Kingdom Children's Organization, Prepared by O. Coordinator Two peer outreach workers were hired: one for 25 hours per week, and one for 10 hours per week. Their initial training included : professional and personal boundaries; confidentiality; ethical decision making; reporting; outreach curriculum; and how to identify and reach our target population. The person in the 10-hour position left after three months. The other person is taking on those responsibilities temporarily. We have placed advertisements and posted flyers to try to hire a replacement. We have a few interviews scheduled and hope to hire a new person in the coming month. Our activities this quarter included: A Youth Honoring ceremony. This event celebrates the accomplishments of the youth over the past year. Working with "Kids Against Tobacco" to plan a dance for youth. The dance attracted over 112 youth. There were several speakers (a local pediatrician and a cancer survivor) who spoke about the negative effects of smoking. Establishing a relationship with the local health education center to develop and create increased access to health information for youth. We would like to establish a health resource library. Upcoming activities include: Holding a series of activity days at local low-income housing areas. Holding free barbecues/concerts at a nearby lake, providing transportation for youth. Planning for fall and winter activities, including another dance and several holiday activities, such as a haunted house, Thanksgiving dinner and holiday workshop. Continuing to reach youth through direct outreach. Comments: This report needs to answer some additional questions, such as: why did one of the workers resign? What are the specific responsibilities of each worker? How are events publicized, to reach the target community? And, very importantly, what is the involvement of the target community in developing, planning and carrying out activities?